Recording Attendance

Learner attendance and punctuality is recorded electronically using SIMS; it is recorded daily in the morning session and the afternoon session.

Registers will close 20 minutes after the main session begins and the registers are taken. As a result, learners registering 20 minutes after the end of their staggered start time will be marked as a U and given an unauthorised absence mark.

Absence Guide

  • Day 1 of absence – Inform the academy before 9:00am of the reason and expected date of return of your child, plus any medical advice given or visits made.
  • Day 3 of absence – Update the academy on your child’s progress, any medical advice given and confirmation of when your child will return to school especially if the condition worsens.
  • Day 5 onward – Update the academy on your child’s progress. 
  • Medical evidence will be requested for five days of absence or more. Please refer to the absence flowchart for absence relating to Covid symptoms.  Medical evidence is not required for the 10 day self-Isolation period.
  • Guidance for Illness Flowchart
  • Medical Evidence Example letter

It is a parent/carers responsibility to inform the academy of an absence, please note if the above procedure is not followed and contact has not been made, we may undertake a home visit.

In addition, a random selection of home visits will take place for families who have contacted the academy. The safety of our children is our number one priority.

To report an absence please either call us on 846171 or leave an answerphone message if before 8:00am. Alternatively you can email  the academy office:

Medical Appointments (Hospital, Doctors, Dentist, Opticians etc) if your child is absent due to a medical appointment, you will be required to provide an appointment card or letter from the practice in advance if possible, or alternatively, medical appointment cards are available from the academy office.

Absence for Exceptional Circumstances If you wish for your child to be absent from the academy for any reason other than medical appointments, you will need to complete a request form.  This form is attached below with a separate guidance sheet. A copy of the form and guidance can also be obtained from the office.

Absence for Exceptional Circumstances Form

Exceptional Circumstances Guidance Form